Overview of Penn Transit's Charter Services

 Each charter request is tailored to a group’s specific needs based on Penn Transit’s selection of fleet vehicles.  Group planners will enjoy Penn Transit’s competitive rates and convenient billing through an internal process that uses the 26-digit budget code from the sponsoring department. There is no need for a purchase order or credit card payment. 

Note: When Penn Transit Services does not have resources available to accommodate a charter request, the request is outsourced to a qualified charter vendor. Penn Transit assesses the safety records of bus companies using a thorough, comprehensive review process and monitors the companies to ensure they continue to operate safely. Motor Carriers are only selected after Penn Transit reviews a comprehensive Motor Carrier Report by the U.S. Department of Transportation. Penn Transit monitors all approved bus carriers consistently to ensure performance continues to meet Penn’s strict standards. 

Follow the steps below to reserve your vehicle.

Step 1

Choose Your Vehicle

Determine which of our charter bus vehicles is right for you.

Review Options
Step 2

Review Rates

All charters include a certified University driver.

View Our Rates
Step 3

Review our Cancellation Fees and Policies

There is no EATING, DRINKING or SMOKING allowed on any University vehicle used for Charter Services without prior approval. All charters have a four (4) hour minimum charge. Pricing begins 30 minutes prior to the designated pick-up time and concludes 30 minutes after the drop-off time. All charters must be accompanied by a budget code (object code 5340) for confirmation. Cancellation Fees Weekday cancellations with less than a 24-hour notice are subject to a $140 cancellation fee. If cancellations are less than four hours before the scheduled pick-up time, the fee is $220. Weekend cancellations with less than a 24-hour notice are subject to a $240 cancellation fee. If cancellations are less than four hours before the scheduled pick-up time, the fee is $280. Cancellations after charter start time will be charged at a four-hour rate (weekend or weekday) plus miles accrued.

Step 4

Reserve your Vehicle

Complete the online charter bus service reservation form and we will contact you to confirm your requests.

Complete Form